Program Administration Manager at Greenlight America

Job Title: Program Administration Manager
Reports to: Senior Director, Campaigns
Start Date: ASAP
Salary Range: $75,000-$100,000
Location: Remote

Greenlight America is the leading grassroots campaign force powering the nation's clean energy transition at the local level. Our team supports local residents and organizations working to get clean energy built in their communities. Since our founding in 2023, we have enabled volunteers to advance thousands of megawatts' worth of utility-scale projects across the country, helping hundreds of communities to say yes to the benefits of a clean energy future.

Position Overview:
Greenlight America is hiring a Program Administration Manager to help lead program administration and operations for our growing campaigns department.

The Program Administration Manager supports the Senior Director of Campaigns in running a growing department. They build department-wide systems, support internal communications, and lead special projects, while also managing core operational functions and providing executive support to the Senior Director. Greenlight's campaigns department has scaled quickly, growing from a single person to more than 30 staff in under three years. This role is well suited to someone excited by that stage of growth, who is comfortable identifying gaps in fast-built systems and bringing the structure and sophistication needed for the department's next chapter. The successful candidate will be a highly organized, proactive problem-solver who thrives in a fast-paced environment, takes initiative to build better systems, and brings strong professional judgment. They will genuinely enjoy working as part of a team and build trust easily across people and functions. The Program Administration Manager reports to the Senior Director of Campaigns.

Primary Roles and Responsibilities:

Program Administration – 50%

Design and improve department-wide systems and structures, working closely with the Senior Director to identify gaps and build practical, scalable solutions.
Serve as the lead for the department retreat and other all-team convenings, from logistics through content flow.
Design onboarding, structure, and support systems for a new department internship/fellowship program.
Establish and maintain a regular department communication cadence (e.g. weekly updates, department call recaps), including best practices and norms for internal comms.
Draft and/or coordinate internal communications on behalf of the Senior Director, including the weekly department update.
Maintain organized department files, shared resources, and documentation so the team can work efficiently.
Support culture and engagement efforts for the department, in partnership with the Senior Director.
Provide light-touch executive support to the Senior Director, including coordinating travel logistics and arranging team gestures for staff.
Take on ad hoc special projects at the Senior Director's direction as departmental needs evolve.

Campaign Operations Management – 50%

Coordinate with Ops on the campaigns department's budget management, including designing better systems for tracking expenditures, flagging variances, and working with staff and finance to keep spending on track.
Identify gaps in departmental operations systems and processes and develop practical solutions that scale with the team's growth.
Manage campaign operational workflows such as contractor invoicing and train campaign staff on those workflows.
Build and maintain campaign systems for accurate expense categorization, ensuring campaign staff understand and follow financial protocols.
Proactively coordinate work across campaign staff, operations staff, and other key stakeholders using clear, direct, and thoughtful communication.
Drive adoption of financial and operational practices through effective communication, rollout, and follow-up.
Serve as a responsive point of contact for campaign staff, contractors, and others, addressing operational questions with a caring, helpful approach.
Support onboarding coordination for new campaigns department hires.

EXPERIENCE AND QUALIFICATIONS

We are looking for candidates who have the following qualifications:

3+ years of relevant program administration or operations experience, ideally in a nonprofit, campaign, or mission-driven environment.
Strong organizational skills and exceptional attention to detail, with a track record of building and implementing systems and processes. Familiarity with project management and automation tools (e.g. Asana, Zapier) is a plus.
Experience rolling out new processes and driving adoption with a team, including situations without direct management authority.
Experience with budget management and financial tracking; comfort working with spreadsheets and financial data.
Experience working with a senior leader to translate department priorities and goals into action.
Excellent written and verbal communication skills, including experience drafting communications on behalf of senior leaders.
Comfort and experience building relationships, communicating, and coordinating work with staff across an organization, including leadership and staff outside the assigned department.

Demonstrated ability to act as a responsive point of contact to field incoming questions, support problem-solving, and resolve issues in a way that builds trust.
Exercises discretion and good judgment when handling sensitive information.

Excitement for taking systems built in a fast-growing organization and bringing them to the next level of maturity and sophistication; comfortable identifying problems and building solutions from scratch.
Proactive, self-directed work style with the ability to manage multiple priorities simultaneously.
Comfort in a fast-growing organization where processes are still being built and flexibility is required.
Passion for accelerating the clean energy transition.

COMPENSATION AND BENEFITS

The base annual salary range for this position is $75,000-$100,000. We offer an excellent benefits package which includes 100% employer paid premiums for medical, dental, and vision insurance, unlimited paid time off, monthly technology stipend, and retirement contributions through 401k and Roth plans.

Placement within the stated salary range will be determined based on the candidate’s years of relevant professional experience.

TO APPLY

Submit a resume and respond to the applicant questionnaire via this link.

Applications will be reviewed on a rolling basis until the role is filled. If you require accommodations so that you may participate in the selection process, please email accommodations(@)greenlightamerica.org.

Due to the volume of applicants, we will only contact applicants whose skill sets and experience meet our needs.

Diversity and Equity in Opportunity:

Greenlight America is proud to be an equal opportunity employer, and an anti-racist organization that prohibits discrimination in its governance, programs and activities on the basis of race, color, national origin, age, disability, religion, gender, sexual orientation, gender identity, genetic information, reprisal, marital status, amnesty, status as a covered veteran, because all or part of an individual’s income is derived from public assistance or for any other non-merit based factor. Women, people of color, LGBTQ+ people, and members of other historically and presently disenfranchised populations are strongly encouraged to apply.

Our goal is for a work experience that has meaning and impact on the world and on our professional lives, and a workplace where you can feel supported and proud. You can learn more about us at greenlightamerica.org.

This position also supports Greenlight Action, an affiliated 501(c)(4) organization. While motivated by the same core values, Greenlight Action and Greenlight America operate independently of one another and each organization has its own board of directors.